Unleash the Power of Data by Going Paperless

All Those Paper Forms Keep Valuable Data Locked Inside  

It’s not the cost of paper alone that makes running a paper-based business an expensive proposition.

Paper-based companies spend about $2 per day per employee for the paper itself and about $7 to $10 per day per employee on printing, copying, processing, distributing, storing and retrieving it.

I reached these conclusions after reviewing research studies which examined the total “lifecycle cost” of paper. The studies were conducted by Alameda County (California) government officials, IDC Research, and other entities.

Even if they recognize the high costs associated with a paper-based operation, many companies have a difficult time making the decision to replace paper-based processes completely. That’s because “going paperless” can be fraught with uncertainty, and also because, quite simply, change is difficult.

Paper

Have you ever asked yourself, “If we’re living in ‘The Digital Age,’ then why do we still consume  SO MUCH PAPER?”

Alternatives to paper-based field service operations

Many software solutions are available to replace paper contracts, work orders, inspection reports, assessments, invoices and other documents. Some solutions are focused on replacing the physical paper, while others are also focused on creating additional efficiencies from storing, analyzing and manipulating the content in those forms.

One of the best parts about going paperless is that you can easily share and store information; another is that you minimize errors. The work in the field will change somewhat because technicians will use their mobile apps to complete their work. Replacing the physical paper form with an electronic form (such as a PDF) is an easy solution and saves about $2 dollar a day if it replaces paper completely.

Maximize profitability by unlocking the power of data in e-forms

The best approach to going paperless however, is adopting a system that allows you to create electronic forms with a true database structure, enabling you to archive, search, analyze and learn from the data contained in all of your e-forms. With a database-structured solution, you save an additional $7 to $10 per day per worker because you won’t be processing, storing, distributing and retrieving paper. And when you save a total of $9 to $12 per day per worker by going paperless, you’ll see a jump in your profit margins.

Sounds good, right? But the true value of this type of solution is that you can dive deep into the data to identify weak links or problems that need to be addressed, and you can reconfigure processes and forms in response to changing customer needs. The result? Higher first-time fix rates, happier customers, better customer retention, and a further boost in profit margins.

I bet you’re saying to yourself, “But these types of paperless solutions are daunting to implement because more technology is required!”

The good news is, now there’s FMP360

It’s standard, off-the-shelf software that doesn’t require any programming to create a database of all your forms. Once the database is created, all information is readily available to produce a variety of digital forms.

Gomocha’s FMP360 solution allows you to create simple as well as complicated forms in just a couple of hours. Need to change your forms? The solution allows you to create new versions without limitations—and this can all be done without IT specialists!

Do the Math. The Answer’s Simple: It’s Gomocha!

Interested to learn about our form-configuration tools? Request a demonstration, and we’ll show you in just 30 minutes how your forms come together to streamline and optimize your business processes. The total cost for our solution is less than $2 per day per employee, so go paperless and watch your profits increase by $5 to $8 per day per employee!

We’re proud of our Design Thinking solution and are excited to demonstrate how all your field processes can be automated. See FMP360 in action. Then do the math. It’s simple. It’s Gomocha!

 

 

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